International mobility with University funding for study purposes

 Access to mobility programs requires enrollment—during the relevant academic year in which the mobility takes place—in one of the following degree cycles at the Università per Stranieri: 

• Bachelor’s degree program
• Master’s degree program
• PhD program
• Master’s

Each international university sets its own language requirements that incoming students must meet in order to participate in a mobility programme. Therefore, you should check (on the host university's website or by contacting their mobility coordinator):

• which language is used as the medium of instruction at the host university
• what the minimum required proficiency level is
• whether you are required to provide an official language certificate or any other form of evidence or assessment of your language proficiency

The activities you may undertake during your mobility must be strictly linked to the learning objectives of your study programme. Within these limits, and in strict accordance with your Learning Agreement, during your international study mobility at the host university you may:

• attend courses and take exams and assessments included in the academic programme of the host university
• carry out activities related to the preparation of your dissertation
• conduct research activities related to the drafting of your doctoral thesis
• undertake a combined and continuous mobility period involving the activities listed above

Considering the importance of undertaking a high-quality international mobility programme focused on activities at the host institution, during the mobility period you are not permitted, on penalty of cancellation of the mobility and consequent reimbursement of the mobility grant, to:

• attend courses or take exams at the Università per Stranieri di Perugia
• graduate at the Università per Stranieri di Perugia

The countries where it is possible to undertake a mobility period and the specific host universities are explicitly listed in each Call for Applications or Notice and in the related ProErasmus platform. Mobility to countries or destinations other than those indicated is not permitted.

In this section you can find, where available, the information sheets ("datasheets") received by the University from international partner universities.

Kanda University

Kyoto University of Foreign Studies

Momoyama University

Universidad de Quintana Roo

University of Shiga Prefecture

Tokyo University of Foreign Studies

Kyoto University of International Studies

Kyoto Sangyo University

Anahuac Veracruz

Florida State University

IRI - Universidade de Sao Paulo

EAN

University of Economics and Pedagogy - Karshi

Badji Mokhtar Annaba University

The University of Information Technologies and Management 

Universidade Federal da Paraíba 

University of Chester

Shanghai International Studies University

Blida 2

A mobility period is generally accompanied by a support grant. The amount of this grant depends on a wide range of factors (including: travel distance, destination country, mode of travel, situations involving fewer opportunities), and usually consists of the sum of:

• a main contribution from University funds
• additional contributions from the Ministry of University funds
• further contributions from the Umbria Regional Agency for the Right to University Study

A more precise calculation of these contributions can be found in the selection calls for mobility programs. However, even in these calls, it is not always possible to specify the amount of certain contributions, as some funds only become available after the call is approved.

For general orientation, it is useful to know that, regarding the main contribution:

• this contribution is usually paid upon your arrival at the host destination and the balance upon your return
• the amounts may range as follows:
  • for travel, from a minimum of €300.00 to a maximum of €1,100.00
  • for accommodation, from a minimum of €400.00 to a maximum of €650.00 per month

Mobility normally takes place:

• in the academic year following the publication of the selection call
• in compliance with the academic calendar of the host university
• within the period between June 1, 2026 and September 30 of the following year.

A selection process is required to allocate mobility opportunities. To this end:

• the Università per Stranieri di Perugia publishes a Selection Call for Applications, inviting interested candidates to submit their applications by a set deadline via the ProErasmus platform;
• a selection committee evaluates the applications and draws up a merit ranking;
• the Rector assigns the available destinations along with the corresponding grants, until available funds are exhausted.

Only if the number of assignments is lower than the available funds, the Università per Stranieri will normally publish a Supplementary Notice, in which selection is based on the order of submission of eligible applications. This results in the immediate allocation of mobility opportunities and related grants, up to the limit of available funds.

The first step is to identify your mobility destination from those offered by the University. This should be done well in advance of the application deadline indicated in the Call for Applications and can be started even before the Call is published.

When doing so, it is important to ensure the following:

• that you meet the language requirements set by the chosen host university
• that your academic record aligns with the requirements of the host university
• that the academic offer of the host university matches the learning objectives of your programme of study, so that you can select suitable courses

The necessary information is:

• usually available on the websites of international universities, in the section dedicated to Erasmus+ incoming mobility
• otherwise obtainable by contacting the Erasmus coordinators of the international university, whose contact details can typically be found in the ProErasmus application or on the international university’s website

Before participating in the selection process, you must have already finalized your learning proposal. You are required to submit a separate learning proposal for each mobility destination you are interested in.

To create your learning proposal, you must use the ProErasmus application, which will ask you to enter the following mandatory information step by step:

• your motivations, related to your academic path, for choosing that specific destination
• the language skills you possess in relation to those required by the chosen university
• the semester in which you wish to undertake the mobility
• the duration of your mobility period (in months or days, in the case of short mobilities)
• the list of learning activities you intend to undertake at the chosen university, including corresponding credits
• the hyperlink – URL – to the web pages of the host university where the descriptions of the educational offer and other elements useful for the assessment of your learning proposal can be found

Your learning proposal will be reviewed by your mobility advisor, who – in accordance with the deadlines specified in the Call – may:

1. approve it, allowing you to proceed with the application submission for that specific destination
2. request modifications
3. reject it with justification; in this case, you may submit a new proposal if you wish

Remember that a separate learning proposal validated by your advisor is required for each destination.

You can apply for a Call or a Mobility Notice through the ProErasmus application, which you can access using your institutional university credentials.

Once you are in the dedicated ProErasmus area:

• you will be able to select one or more of the study proposals approved by your tutor and authorize the submission of your application;
• you will receive an email confirming the successful completion of the process;
• finally, you will receive an email once the selection process is complete to inform you of the outcome.

Go to ProErasmus

The Erasmus and International Mobility Service will, immediately after your mobility assignment, inform the host institution (the so-called "nomination"). In this way, the university where you will carry out your mobility will receive all the necessary information (your personal details, mobility period, etc.).

At this point:

• the more organized universities will promptly send you an email with instructions on how to decide whether to accept your mobility position (the so-called "application" procedure), which typically involves an application form, a request for identification, and other paperwork. However, the most important part of the application is the Learning Agreement, which will be addressed in the next section.
• you might not receive any communication. In this case, you will need to contact the host university yourself to request information on the "application" procedure.

The standard outcome of the application procedure is the receipt of an acceptance letter. However, it may occur that, due to incomplete documentation, failure to meet deadlines, or simply unforeseen issues at the host university, the application procedure may be unsuccessful. Should this happen through no fault of your own, you will be entitled to request a new destination, but only if you have previously expressed a preference and it has been validated by the relevant committee.

After you have been awarded a mobility position, you must ensure that your Learning Agreement is shared with and accepted by the host university, as this document defines the study plan to be undertaken abroad and guarantees recognition of the credits earned.

To do this, you need to:

1. once again check that the course offerings at your chosen university still correspond to the activities you indicated in your approved study plan. If there have been any changes, you may adjust your Learning Agreement as necessary, while remaining consistent with the original project;
2. download, complete, sign, and save as a .pdf file the Learning Agreement extra-erasmus Before the Mobility form
3. upload the completed document in ProErasmus by accessing Phase B, then selecting the document named "LA extra-erasmus before the mobility" from the dropdown menu; complete the required fields and authorize its submission to your mobility supervisor and the Rector’s Delegate for the Erasmus+ and International Mobility program
4. wait for the outcome of the document assessment, which will be communicated to you by email.
5. If the assessment is positive, the document, already signed by the Rector’s Delegate for International Mobility, will be sent to your institutional email address. You are responsible for forwarding it to the host university for their signature and finally submitting it to the Erasmus and International Mobility Office.

The Learning Agreement is the most important element in the acceptance process at your host university, but its signature does not replace the acceptance letter, which remains essential in order to finalize the financial agreement with the University for Foreigners of Perugia and receive your mobility grant.

Once your Learning Agreement has been finalized and you have received confirmation of acceptance from the host university, you must use the ProErasmus platform to sign – strictly before your mobility begins – the mobility financial agreement, which establishes the rights and responsibilities of the parties involved.

You will need to:

1. access the dedicated function in ProErasmus (Phase D "Mobility Management" -> Function C "Financial Agreement") to initiate the agreement creation;
2. enter your required information in the guided procedure (mobility dates, type of travel, and bank details) and submit it to the Erasmus and International Mobility Service;
3. wait to receive an email notification confirming validation of the agreement by the Erasmus and International Mobility Service;
4. download, sign, and re-upload the agreement through the platform, initiating its submission to the University’s legal representative for signature;
5. wait to receive an email notification confirming the completion of the financial agreement process.

Once your Learning Agreement and financial agreement have been finalized, it is in your best interest to promptly:

• check the healthcare services available abroad and, if necessary, arrange for adequate insurance coverage
• review the entry and registration procedures required by the host country (e.g. entry visa for non-EU students)
• search for accommodation (possibly using services offered by the host university)
• purchase your travel ticket

Please note that most universities hold a welcome and orientation event for international students at the beginning of the semester. Make sure that you arrive at your destination in time to participate in this or any other activities communicated to you by the host university.

Upon arrival at the host university, you must immediately introduce yourself to the contact persons at the host institution (usually at the International Relations Office) to obtain the Certificate of Arrival and Registration.

The date on the certificate will determine the start of the scholarship payment period. For this purpose, you must promptly send a scanned copy of the certificate by email to erasmus@unistrapg.it.

Certificate of Arrival and Registration

During your mobility period, you may find it necessary to make changes to your Learning Agreement for various reasons. This is only possible within the first 30 days following the start date of your mobility.

To do so, you must:

• informally contact your mobility tutor as well as the international mobility coordinator at the host institution, to ensure the appropriateness of your request
• download, fill in, sign, and save in .pdf format the Learning Agreement during the mobility form
• upload it to proErasmus by accessing Phase B and selecting from the drop-down menu the document named "LA extra-erasmus during the mobility"
• fill in the required fields and finally authorize submission to your mobility tutor and to the Rector's Delegate for international mobility
• wait to receive the outcome of the document review by email; if approved, you will be able to receive your Learning Agreement During the Mobility proposal signed by the Rector's Delegate for international mobility
• then send the document to the host institution so it can be signed by the appropriate office and finally forwarded to the Erasmus and International Mobility Office at erasmus@unistrapg.it

The extension must be requested at least 30 days before the originally scheduled end date. In the case of a second extension, the advance notice is reduced to 15 days.

To do this, you will need to:

• establish informal contact with your mobility tutor as well as with the Erasmus coordinator at the host university, to ensure that your request is appropriate
• download, complete, sign, and save as a .pdf file the extension request form. Only if you intend to add new learning activities during the requested extension period, you must also attach a proposal for a Learning Agreement During the Mobility (in a single .pdf file, including both the extension request and the LA During the Mobility)
• upload the file to ProErasmus by accessing Phase B and selecting from the drop-down menu the document titled "prolungamento mobilità extra-erasmus"
• complete the required fields and authorize the submission to your mobility tutor and the Rector’s Delegate for International Mobility
• wait for the outcome of the document evaluation, which will be communicated to you by email. If your request is approved, you will receive at your institutional email address the document titled "richiesta di prolungamento extra-erasmus" already signed by the Rector’s Delegate for International Mobility
• It is your responsibility to send the signed document to the host university, have it signed by the appropriate office, and then resend it to the Erasmus and International Mobility Office

At the end of your mobility period, you will need to:

• request and obtain, before your departure, the Final Certificate of Mobility. Without this certificate, your mobility will not be recognized and you will be required to return any funds received. This document:
  • must be signed and, if possible, stamped by the mobility coordinator of the host institution
  • must indicate the actual start and end dates of your mobility period
• request and obtain, before your departure, the Transcript of Records. This document certifies the academic activities you have carried out during your mobility, as confirmed by the host university. Without this certificate, it will not be possible to recognize the activities you have completed.

These documents must be uploaded to the ProErasmus platform, in the section dedicated to managing and reporting your mobility (Function D).

Only if your host university is unable to provide you with the required documents in paper format before your departure, you may obtain them afterwards, including by having them sent directly by email to the Erasmus and International Mobility Service at the University for Foreigners of Perugia, at erasmus@unistrapg.it.

Final Certificate of Mobility

The Transcript of Records issued by the host university is the prerequisite for requesting the recognition of activities carried out during your mobility period. To this end, you must:

• download, complete, sign, and send by email to erasmus@unistrapg.it the form below, which will be submitted to the Rector’s Delegate for the Erasmus+ Programme and International Mobility for evaluation
• wait for notification regarding the outcome of the evaluation by the delegate; if positive, the recognized activities will be officially recorded in your academic transcript

Final Recognition Request Form for Activities Carried Out During Mobility

Each Department appoints a faculty member as the “mobility tutor” for each Programme, who is responsible for:

• coordinating mobility programme activities within the relevant Programme
• providing guidance on the academic and training opportunities offered by host institutions
• assisting in the preparation of the study or training plan to be carried out at the host institution

List of mobility tutors

The staff of the Erasmus and International Mobility Service, in collaboration with the Rector's Delegate for Mobility, usually organises:

1. a seminar dedicated to presenting the Mobility Call
2. an Orientation Seminar for students awarded international mobility placements, during which all the steps to correctly complete the application procedures and approve the Learning Agreement are explained
3. a Pre-Departure Orientation Seminar (check), during which all the steps needed to organise and manage the procedures related to mobility and the use of the relevant forms are explained

The seminar dates are communicated to students by e-mail.