International Mobility with University Funding for Study Purposes

 Access to mobility programmes requires enrolment, for the academic year in which the mobility will take place, in one of the following study cycles at the University for Foreigners: 

• Bachelor’s degree programme
• Master’s degree programme
• PhD programme
• Master (postgraduate programme)

Each international university sets its own language requirements for incoming students participating in a mobility programme. You should therefore check (on the host university’s website or by contacting their mobility coordinator):

• the language of instruction used at the destination university
• the minimum required proficiency level
• whether you are required to provide official certification or any other proof or evidence of language proficiency

The activities you may carry out during your mobility must be strictly related to the learning objectives of your study programme. Within these limits, and in full accordance with your Learning Agreement, during your international study mobility at the host university you will be able to:

• attend courses and take exams and assessments as provided in the study plan of the host university
• undertake activities aimed at preparing your bachelor’s or master’s thesis
• engage in research activities required for the preparation of your doctoral thesis
• conduct an integrated mobility that combines the above-listed activities

In view of the importance of ensuring a meaningful international mobility experience focused on academic activities at the host university, during your mobility period, you are not allowed—under penalty of annulment of your mobility and consequent reimbursement of your mobility grant—to:

• attend courses or take exams at the Università per Stranieri di Perugia
• graduate at the Università per Stranieri di Perugia

The countries where a mobility period can be undertaken and the specific host universities are explicitly indicated in each Call for applications or Notice and in the related ProErasmus platform. It is not possible to carry out mobility in countries or at destinations other than those specified.

In this section you can find, where available, the information sheets (so-called "datasheets") received by the University from international partner universities.

Kanda University

Kyoto University of Foreign Studies

Momoyama University

Universidad de Quintana Roo

University of Shiga Prefecture

Tokyo University of Foreign Studies

Kyoto University of International Studies

Kyoto Sangyo University

Anahuac Veracruz

Florida State University

IRI - Universidade de São Paulo

EAN

University of Economics and Pedagogy - Karshi

Badji Mokhtar Annaba University

The University of Information Technologies and Management 

Universidade Federal da Paraíba 

University of Chester

Shanghai International Studies University

Blida 2

A mobility placement is generally accompanied by a support grant. The amount of this grant is subject to a wide range of variables (including: travel distance, destination country, means of travel, special circumstances involving fewer opportunities). It usually consists of the sum of:

• a main contribution funded by the University
• additional contributions from the Ministry of University and Research
• additional contributions from the Umbria Regional Agency for the Right to University Study

A more precise calculation of the contributions can be found in the Mobility Calls for Applications; however, even in these documents, it is not always possible to determine the amount of some contributions, as the relevant funds become available only after the approval of the Call.

For general guidance, it is useful for you to know the following about the main contribution:

• generally, the contribution is paid upon your arrival at your destination and settled upon your return
• the amounts may vary as follows:
  • for travel, from a minimum of €300.00 to a maximum of €1,100.00
  • for accommodation, from a minimum of €400.00 to a maximum of €650.00 per month

Mobility activities usually take place:

• in the academic year following the publication of the selection call
• in accordance with the academic calendar of the host university
• within the period from 1 June 2026 to 30 September of the following year.

A selection process is required for the allocation of mobility opportunities. To this end:

• the Università per Stranieri di Perugia publishes a Call for Applications, inviting interested candidates to apply within a specified deadline through the ProErasmus platform;
• a selection committee evaluates the applications and compiles a merit ranking;
• the Rector assigns the requested destinations, together with the related grants, until the available funds are exhausted.

Only if the number of allocations is lower than the available funds, the Università per Stranieri normally publishes a Supplementary Notice, in which priority is given to the order in which eligible applications are submitted. In such cases, the mobility opportunity and associated grant are awarded immediately, subject to the availability of funds.

The first step is to choose your mobility destination from those offered by the University. This should be done well in advance of the application deadline indicated in the Call for Applications, and can even begin before the Call is officially published.

In doing so, you should pay close attention to the following:

• that you meet the language requirements set by your chosen host university
• that your academic status and progress are in line with the requirements of the host university
• that the academic offerings of the host university are compatible with the learning objectives of your degree programme, ensuring you can select appropriate activities

The necessary information can be found:

• generally on the host university’s website, in the section dedicated to incoming Erasmus+ students
• or obtained by contacting the Erasmus coordinators at the host university, whose contact details are usually available via the ProErasmus platform or on the host university’s website

Before taking part in the selection process, you must have already finalized your study plan proposal. Please note that a separate study plan proposal is required for each mobility destination you are interested in.

To draft your study plan proposal, you must use the ProErasmus platform, which will ask you, step by step, to enter the following mandatory information:

• your reasons for choosing that particular destination, linked to your academic pathway
• the language skills you possess in relation to those required by the host university
• the semester in which you wish to carry out your mobility
• the number of months (or days, in the case of short mobilities) you wish to spend abroad
• a list of the courses you intend to take at the host university, indicating the corresponding credits
• the URL link to the host university’s web pages where descriptions of the course offerings and other relevant information for the evaluation of your study plan proposal can be found

Your study plan proposal will be reviewed by your mobility tutor, who, in accordance with the deadlines indicated in the Call for Applications, may:

1. approve it, allowing you to proceed with your application for that specific destination
2. request modifications
3. reject it with explained reasons, in which case you may submit a new proposal if you wish

Remember that for each destination, a separate study plan proposal must be validated by your tutor.

You can submit an application for a Call or a Mobility Notice through the ProErasmus platform, which you can access using your university institutional credentials.

Once you are in the dedicated area of ProErasmus:

• you can select one or more training proposals approved by your tutor and authorize the submission of your application;
• you will receive an email confirming the successful completion of the process;
• you will also receive an email once the selection process has concluded, informing you of the outcome of your application.

Go to ProErasmus

The Erasmus and International Mobility Service will, immediately after your mobility placement is assigned, notify the host University (the so-called "nomination"). In this way, the University where you will be undertaking your mobility will be informed of all the relevant details (your personal information, mobility period, etc.).

At this stage:

• the more organized universities will promptly contact you by email with instructions to help you decide whether to accept your mobility offer (the so-called "application" procedure), which usually involves completing an application form, providing an identity document, and other forms. However, the most important element of the application is the Learning Agreement, which we will discuss in the next section.
• however, you may receive no communication. In this case, it is your responsibility to contact the host university for information regarding the "application" procedure.

The normal outcome of the application procedure is the issuing of an acceptance letter. However, it is possible that, due to incomplete documentation, failure to meet deadlines, or simply unforeseen difficulties at the host University, your application may be unsuccessful. Should this occur through no fault of your own, you will be entitled to access a new mobility destination, but only if you have already been proposed one and it has been validated by the committee.

Once you have been assigned a mobility placement, you must ensure that your learning plan is shared and approved by the host university by completing a Learning Agreement, which defines your study plan abroad and guarantees the recognition of the credits earned.

To do this, you should:

1. once again verify that the course offerings at the university you have chosen still correspond to the activities you indicated in your approved learning plan. Should any changes have occurred, you may update the Learning Agreement as necessary, remaining consistent with your original plan;
2. download, complete, sign, and save as a .pdf file the form Learning Agreement extra-Erasmus Before the Mobility
3. upload the document to ProErasmus by accessing Phase B and then selecting from the dropdown menu the document titled "LA extra-erasmus before the mobility"; fill in the required fields and authorize the document to be sent to your mobility tutor and the Rector’s delegate for the Erasmus+ programme and international mobility
4. wait to receive notification of the outcome of the document evaluation by email.
5. If the evaluation is successful, the document will be sent to your institutional email address already signed by the Rector’s delegate for international mobility. You are then responsible for sending it to the host university for the relevant signature and finally forwarding it to the Erasmus and International Mobility Office.

The Learning Agreement is the most important element of the acceptance process at your host university, but its signature does not replace the acceptance letter, which remains the essential requirement for concluding the financial agreement with the University for Foreigners of Perugia and receiving your mobility grant.

Once your Learning Agreement has been completed and you have received confirmation of acceptance from the host university, you must use the ProErasmus platform to sign – necessarily before the start of your mobility – the financial mobility agreement, which sets out the rights and obligations of the parties involved.

You will therefore need to:

1. access the dedicated function in ProErasmus (Phase D "Mobility Management" -> Function C "Financial Agreement") to initiate the creation of the agreement;
2. enter the required information in the guided procedure (mobility dates, travel type, and bank details) and submit it to the Erasmus and International Mobility Service;
3. wait for an email notification confirming the validation of the agreement by the Erasmus and International Mobility Service;
4. download, sign, and re-upload the agreement in the procedure, enabling submission to the University's legal representative for signature;
5. wait for an email notification confirming the completion of the financial agreement.

Once your Learning Agreement and financial agreement have been finalized, it is in your best interest to proceed as soon as possible with the following:

• check the health care services available abroad and, if necessary, take out a health insurance policy
• check the entry and registration procedures in the host country (e.g., visa requirements for non-EU students)
• look for accommodation (making use, if needed, of the housing services offered by the host university)
• purchase your travel ticket

Please note that most universities generally organize a welcome and orientation event for international students at the start of the semester. Make sure to arrange your arrival so that you can participate in this or any other events communicated to you by the host university.

Upon arrival at the host university, you must promptly introduce yourself for an initial meeting with the representatives of the host institution (usually at the international relations office) to obtain the Certificate of Arrival and Registration.

The date on the certificate will be used to calculate your scholarship payment. For this reason, you must promptly send a scanned copy of the certificate by email to erasmus@unistrapg.it.

Certificate of Arrival and Registration

During your mobility period, you may find it necessary to make changes to your Learning Agreement for various reasons. This can be done only within the first 30 days from the start date of your mobility.

To do so, you must:

• informally contact your mobility tutor as well as the international mobility coordinator at the host university, to ensure the appropriateness of your request
• download, complete, sign, and save in .pdf format the Learning Agreement during the mobility form
• upload the document to proErasmus by accessing Phase B and selecting from the drop-down menu the document named "LA extra-erasmus during the mobility"
• complete all mandatory fields and authorize the submission to your mobility tutor and the Rector's Delegate for International Mobility
• wait for the outcome of the document assessment, which will be communicated to you by email. If approved, you will receive your Learning Agreement During the Mobility signed by the Rector's Delegate for International Mobility
• send the signed document to the host university so that it can be signed by the relevant authorities and then returned to the Erasmus and International Mobility Office at erasmus@unistrapg.it

You must request an extension at least 30 days before the originally scheduled end of your mobility. In the case of a second extension only, the notice period is reduced to 15 days.

To do so, you must:

• make informal contact with your mobility tutor as well as the Erasmus contact person at the host university to ensure the appropriateness of your request
• download, complete, sign, and save in .pdf format the request for extension form. Only if you intend to add new learning activities during the requested extension period, you must also attach a proposed Learning Agreement During the Mobility to your extension request (in a single .pdf file containing both the extension request and the LA During the Mobility)
• upload the documents to ProErasmus, by accessing Phase B and selecting from the dropdown menu the document titled "prolungamento mobilità extra-erasmus"
• complete the mandatory fields and finally authorize submission to your mobility tutor and the Rector’s Delegate for International Mobility
• wait to receive an email notification with the outcome of your request. If approved, you will receive the document titled "prolungamento mobilità extra-erasmus," already signed by the Rector’s Delegate for International Mobility, at your institutional email address
• you are then responsible for sending the document to the host university for the appropriate signature and for forwarding the signed document back to the Erasmus and International Mobility Office

At the end of your mobility period, you will need to:

• request and obtain the Final Mobility Certificate before your departure. Without this certificate, your mobility period cannot be recognized and you will be required to return any received funds. This document:
  • must be signed and, if possible, stamped by the mobility coordinator at the host institution
  • must include the actual start and end dates of your mobility period
• request and obtain the Transcript of Records before your departure. This document is issued by the host university and certifies the activities you have carried out during your mobility. Without this certificate, the activities you have completed cannot be recognized.

These documents must be uploaded to the ProErasmus platform, in the section dedicated to the management and reporting of mobility (Function D).

Only if the host university is unable to provide you with your documents in paper format before your departure, will you be permitted to obtain them afterwards; they may also be sent directly by email to the Erasmus and International Mobility Service of the University for Foreigners of Perugia at erasmus@unistrapg.it.

Final Mobility Certificate

The Transcript of Records issued by the host university is the prerequisite for submitting a request for recognition of the activities completed during your mobility period. To this end, you must:

• download, complete, sign, and send the form below via email to erasmus@unistrapg.it. This form will be evaluated by the Rector's Delegate for the Erasmus+ programme and international mobility
• wait for notification regarding the outcome of the evaluation by the Delegate, which will be followed—if the outcome is positive—by the official recording of the recognized activities in your student record

Final request form for recognition of activities completed during mobility

Each Department appoints a faculty member as the “mobility tutor” for every degree programme. The responsibilities of the mobility tutor include:

• coordinating mobility programme activities within the relevant degree programme
• providing guidance on the academic and training opportunities offered by host institutions
• assisting with the preparation of the academic or training activity plan to be carried out at the host institution

List of Mobility Tutors

The staff of the Erasmus and International Mobility Service, in collaboration with the Rector’s Delegate for Mobility, typically organizes:

1. a seminar to present the Mobility Call for Applications
2. an Orientation Seminar for recipients of international mobility placements, during which all the steps required for successful application and approval of the Learning Agreement are explained
3. a Pre-departure Orientation Seminar (check), providing detailed guidance on how to organize and properly manage all procedures related to mobility and the use of accompanying documentation

The dates of the seminars are communicated to students via email.