Erasmus for Study Purposes (SMS - KA131 and KA171 Actions)

 Eligibility for mobility programmes requires enrolment for the relevant academic year in one of the following degree cycles at the Università per Stranieri:

• Bachelor's degree programme
• Master's degree programme
• Doctoral programme
• Master’s programme

The selection calls specify the exact categories of eligible applicants, including any exclusions or limitations.

There are two distinct types of mobility that can be activated: 

1. The so-called Erasmus “Long mobility” has a minimum duration of 2 months (60 days) and a maximum of 12 months (360 days). At the University for Foreigners of Perugia, this option is available to all eligible categories.
2. The so-called Erasmus “Short mobility” has a minimum duration of 5 days and a maximum of 30 days. At the University for Foreigners of Perugia, this option is generally reserved for PhD candidates only.

The selection calls will specify whether both or only one of the described mobility types is actually available.

The activities you may undertake during your mobility period must be strictly related to the academic objectives of your study programme. Within these parameters, and in full accordance with your Learning Agreement, during your Erasmus study mobility at the host university you may:

• attend courses and take exams and assessments included in the curriculum of the host university
• engage in activities aimed at preparing your undergraduate thesis
• carry out research activities related to the preparation of your doctoral dissertation
• undertake a continuous blended mobility (study + internship and/or thesis research). In this case, the activities must complement your study programme and be carried out under the supervision of the host university

Please note that the host university may require you to meet specific language requirements in order to participate in the above-mentioned activities. 

Given the importance of undertaking a high-quality international mobility experience aimed at academic engagement at the host university, during the mobility period you are not permitted, under penalty of cancellation of your mobility and mandatory reimbursement of your grant, to:

• attend courses or sit exams at the Università per Stranieri di Perugia
• graduate at the Università per Stranieri di Perugia

The countries where it is possible to undertake a mobility period, as well as the specific host universities, are explicitly listed in each Selection Call or Notice and in the related ProErasmus application. Mobility cannot be carried out in countries or at destinations other than those specified.

Currently, for Calls and Notices relating to the KA131 action, the possible destination countries are:

• Programme Countries, which include: the Member States of the European Union, the countries of the European Economic Area (Iceland, Liechtenstein, Norway), and candidate countries for EU membership (Turkey, Serbia, and the Republic of North Macedonia)

• Partner Countries— the detailed list is available at the following link.

  Partner countries

For Calls and Notices relating to the KA171 action, the current possible destination countries are:

• Uzbekistan
• Senegal
• Montenegro
• Kosovo
• Albania

The allocation of a mobility placement is generally accompanied by a support grant. The amount of this grant is subject to a wide range of variables (including, but not limited to: distance in kilometres, destination country, mode of travel, and situations of fewer opportunities), and is typically composed of the following:

• a main contribution from European Union funds
• an additional contribution from European Union funds designated for students with "fewer opportunities"
• a supplementary contribution from university funds
• additional contributions from the Ministry of University and Research funds
• further contributions from the Umbria Regional Agency for the Right to University Study

More precise details regarding the allocation of contributions can be found in the Mobility Call for Applications. However, even there, it may not be possible to determine the exact amount of certain contributions, as some funds are only made available following the approval of the Call.

For general guidance, please note the following about the main contribution:

• as a rule, the contribution from European Union funds is paid to you, in the amount of 80% of the total, upon your arrival at the destination, with the remaining balance paid upon your return;
• for KA131 mobility activities (the standard mobility scheme), the grant amounts for "long-term" mobility may range as follows:
  • for travel: from a minimum of €28.00 to a maximum of €1,735.00
  • for accommodation: from a minimum of €350.00 to a maximum of €400.00 per month
• for KA171 mobility activities, the grant amounts for "long-term" mobility may range as follows:
  • for travel: from a minimum of €28.00 to a maximum of €1,735.00
  • for accommodation: from a minimum of €700.00 to a maximum of €900.00 per month

Erasmus+ mobilities under KA131 (the standard mobility scheme) are promoted by the University in different cycles, corresponding to European funding cycles. Currently:

• a series of mobilities has been assigned and is underway, which must be completed by 30 September 2026 (Call 2025)
• the new mobilities for Call 2026 must take place between 1 June 2026 and 30 September 2027

Erasmus+ mobilities under KA171 refer to the three-year validity period of the relevant agreement (academic years 2024/25 - 2025/26 - 2026/27) and are promoted by individual Departments during the relevant year, in which they must be completed no later than 30 September.

Each mobility must also be coordinated with the academic calendar of the host university.

A selection process is required for the allocation of each type of mobility. To this end:

• the University for Foreigners of Perugia publishes a Selection Call for each type of mobility, inviting interested candidates to submit their application through the ProErasmus platform by a specified deadline
• a committee evaluates the applications and draws up a merit ranking, which is subsequently approved by the Rector through an official provision assigning the requested destinations

Only if the number of assignments is lower than the available funding, the University for Foreigners usually publishes an Additional Notice, which considers the order in which eligible applications are submitted and immediately allocates both the mobility position and the corresponding grant, subject to the availability of funds.

The first step is to identify your mobility destination among those offered by the University. This should be done well in advance of the application deadline set by the Call for Applications, and you may find it useful to start this process even before the Call is published.

When doing so, you should pay close attention to verifying:

• that you meet the language requirements of your chosen host university
• that your academic status is in line with the requirements of the host institution
• that the academic offerings of the host institution are compatible with the learning objectives of your degree programme, ensuring you can select appropriate courses or activities.

The necessary information is:

• usually available on the international universities’ websites, within the section dedicated to incoming Erasmus+ students
• otherwise obtainable by contacting the Erasmus coordinators at the host institution, whose contact details are typically available on the ProErasmus platform or on the university’s website.

Each international university sets its own language requirements that incoming students must meet in order to participate in a mobility program. You should therefore verify (on the host university’s website or by contacting their Erasmus coordinator):

• which is the language of instruction used at the host university
• what is the minimum required proficiency level
• whether you are required to provide an official language certificate or any other attestation or proof of language proficiency

The university you have chosen may ask you, during the application process, toprovide: 

1. a language certificate, possibly specifying which certifying bodies are accepted
2. OLS test: this is a language proficiency test based on a European community platform called Online Language Support, which requires you to independently register on the EU ACADEMY – OLS portal (link). Upon completion, you will receive a pdf certificate indicating the level achieved. You will simply need to send the OLS test result to the international counterpart.
3. proficiency form: this is a document that can be issued by the Università per Stranieri di Perugia, following a test with the relevant language instructor and/or lector (currently available for English and Spanish). You must request this by email to the Erasmus staff, specifying:
   1. the language of instruction for which the certification is requested
   2. the minimum language level required by the host university
   3. the deadline set by the host university for the submission of the certification

Before participating in the selection process, you must have already finalized your learning agreement. You are required to submit a separate learning agreement for each of the mobility destinations you are interested in.

To prepare your learning agreement, you will need to use the ProErasmus application, which will ask you to enter the following compulsory information in successive steps:

• the reasons, related to your academic path, that led you to choose that destination
• the language skills you possess in relation to those required by the chosen host institution
• the semester in which you wish to undertake your mobility
• the number of months (or days, in the case of short mobilities) you intend to spend abroad
• the list of academic activities you plan to carry out at the chosen host institution, including the corresponding credits
• the hyperlink – URL – to the web pages of the host institution where descriptions of the academic offer and other relevant information for the assessment of your learning agreement can be found.

Your learning agreement will be reviewed by your mobility tutor, who, in compliance with the deadlines set in the Call for Applications, may:

1. approve it, allowing you to proceed with your application for that specific destination
2. request modifications
3. reject it with justification, in which case you may submit a new agreement if you wish

Remember that a separate learning agreement validated by your tutor is required for each destination

You can submit an application for a Call or a Mobility Notice through the ProErasmus platform, which you can access using your institutional university credentials.

When you are in the dedicated ProErasmus area:

• you can select one or more of the study proposals approved by your tutor and authorize the submission of your application
• you will receive an email confirming the successful completion of the process
• you will subsequently receive an email when the selection process is completed to inform you of the outcome

Go to ProErasmus

The Erasmus and International Mobility Service will, immediately after your mobility placement is assigned, notify the host university (so-called "nomination"). In this way, the university where you will undertake your mobility will be informed of all relevant details (your personal data, mobility period, etc.).

At this stage:

• the more organised universities will promptly send you an email providing the necessary instructions to help you decide whether to accept your mobility offer (the so-called "application" procedure), which normally includes a candidature form, a request for an identity document, and other paperwork. However, the most important element of the application is the Learning Agreement, which will be explained in the next section
• however, you may not receive any communication. In this case, you will need to get in touch with the host university to inquire about their "application" procedure and follow up accordingly

The usual outcome of the application process is the issuance of an acceptance letter. However, it may happen that, due to missing documentation, failure to meet deadlines or simply unforeseen difficulties at the host institution, your application is not successful. If this occurs through no fault of your own, you will have the right to be assigned to a new destination, but only if you previously indicated one and it was validated by the selection committee.

After you have been awarded a mobility placement, you must ensure that your study plan is shared with and accepted by the host university by completing a Learning Agreement, which outlines the programme of studies to be carried out abroad and guarantees recognition of the ECTS credits earned.

To do this, you must:

1. once again verify that the academic offer at your chosen host university still matches the activities you indicated in your approved study plan. If any changes have occurred, you may adapt the Learning Agreement as necessary, while remaining consistent with your original plan;
2. download, complete, sign, and save in .pdf format the Learning Agreement Before the Mobility template
3. upload it to ProErasmus by accessing Phase B and then selecting from the drop-down menu the document titled "LA erasmus before the mobility"; then fill in the required fields and authorize the submission to your mobility tutor and the Rector’s delegate for the Erasmus+ and international mobility programme
4. wait to receive notification by email regarding the outcome of the document assessment. If positively evaluated, you will then be able to either:
   1. if the host university requires the use of the OLA platform, access it and transfer the content of your approved Learning Agreement proposal
   2. if the host university does not use the OLA platform or requires approval of a hard copy version, you must notify the Erasmus Office at erasmus@unistrapg.it so that the document you previously uploaded in ProErasmus can be submitted for signature by the Rector’s delegate for the Erasmus+ Programme. It will then be your responsibility to send the signed document to the host university for their signature and to return it to the Erasmus and International Mobility Office

The Learning Agreement is the most important document for the acceptance procedure at your host university, but its signature does not replace the acceptance letter, which remains the essential document required in order for you to sign the financial agreement with the University for Foreigners of Perugia and receive your mobility grant.

Once your Learning Agreement has been finalised, you will be able to access the mobility financial agreement form through the ProErasmus application, which is essential in order to receive your mobility grant.

You will need to:

1. log in to ProErasmus, go to Phase D “Mobility Management”, and then select Function C “financial agreement”
2. enter the required information in the guided procedure (type of travel – standard or green – and your bank details), and submit them to the Erasmus and International Mobility Service
3. wait for an email notification confirming the formal validation of the agreement
4. download, sign, and re-upload the agreement through the system, submitting it for the signature of the University’s legal representative
5. wait for an email notification confirming completion of the financial agreement process

Once your Learning Agreement and financial agreement have been finalized, it is in your best interest to proceed as soon as possible with the following steps:

• check the available healthcare services abroad and, if necessary, purchase health insurance;
• check the entry and registration procedures in the host country (e.g. student visa for non-EU nationals);
• look for accommodation (you may use the services offered by the host university if available);
• purchase your travel tickets.

Please note that, at the beginning of each semester, host universities typically organize a welcome and orientation event for Erasmus+ students. Make sure to arrive in time to participate in this or any other event communicated to you by the host university.

Upon arrival at the host university, you are required to immediately check in with the designated representatives of the host institution (typically at the Erasmus and/or International Relations office) to obtain the Certificate of Arrival and Registration.

The date indicated on the certificate will be used to calculate your scholarship payment. For this purpose, you must promptly email a scanned copy of the certificate to erasmus@unistrapg.it.

Certificate of Arrival and Registration

During your mobility period, you may find it necessary to make changes to your Learning Agreement for various reasons. This is possible only within the first 30 days from the official start date of your mobility.

To do so, you must:

1. informally contact both your mobility tutor and the Erasmus coordinator at the host institution to ensure that your proposed changes are appropriate;
2. download, fill in, sign, and save in .pdf format the Learning Agreement During the Mobility form;
3. upload it to ProErasmus by accessing Phase B and selecting the document named "LA erasmus during the mobility" from the drop-down menu;
4. fill in the required fields and authorize submission to your mobility tutor and the Rector’s Erasmus+ and International Mobility Delegate;
5. wait to receive the outcome of your document assessment via e-mail. If approved, you may proceed as follows, depending on the host institution's procedures:
   1. if the host institution requires the use of OLA, access the platform and enter the content of your approved Learning Agreement During the Mobility proposal;
   2. if the host institution does not use OLA or requires approval of the paper version, you must inform the Erasmus Office at erasmus@unistrapg.it so that they can submit the document you previously uploaded in ProErasmus for the signature of the Rector’s Erasmus+ Delegate. You are then responsible for forwarding the signed document to the host institution, so it can be signed by the appropriate person and sent back to the Erasmus and International Mobility Office.

The extension request must be submitted at least 30 days before the originally scheduled end date. Only in the case of a second extension, this notice period is reduced to 15 days.

To do this, you must:

• informally contact your mobility tutor as well as the Erasmus coordinator at the host University, to ensure the appropriateness of your request
• download, complete, sign, and save as a .pdf the extension request form. Only if you intend to add new learning activities during the extension period, you must also attach a Learning Agreement During the Mobility proposal to the extension request (as a single .pdf file including both the extension request and the LA During the Mobility)
• upload it to ProErasmus by accessing Phase B and selecting from the drop-down menu the document titled "prolungamento mobilità erasmus"
• fill in the required fields and finally authorize the submission to your mobility tutor and to the Rector’s Delegate for the Erasmus+ Programme and international mobility
• wait to receive an email notification of the evaluation result. If approved, the document titled "extension request," countersigned by the Rector’s Delegate for the Erasmus+ Programme, will be sent to your institutional email address
• it is your responsibility to forward the document to the host institution so it can be signed by the relevant authority and then sent back to the Erasmus and International Mobility Service

At the end of your mobility period, you will need to:

• request and obtain the Final Mobility Certificate before your departure. Without this certificate, your mobility period cannot be officially recognized and you will be required to return any funds received. This document:
  • must be signed and, if possible, stamped by the mobility coordinator at the host institution;
  • must indicate the actual start and end dates of your mobility period.
• request and obtain the Transcript of Records before your departure. This document, issued by your host university, certifies the academic activities you have completed during your mobility period. Without this certificate, your activities cannot be recognized.
• complete the online questionnaire called “EU SURVEY.” On your scheduled departure date, you will receive an email from the Beneficiary Module platform containing the link to the questionnaire. Once completed, you will receive a PDF copy of the questionnaire via email.

These documents must be uploaded to the ProErasmus application, in the section dedicated to mobility management and reporting (Function D).

If your host university cannot provide you with the required documents in hard copy before your departure, you may submit them later, including by email directly to the Erasmus and International Mobility Service of the Università per Stranieri di Perugia, at erasmus@unistrapg.it.

Final Mobility Certificate

PLEASE NOTE: If the Call for Applications provides for reimbursement of travel days, you must send the following form by email to erasmus@unistrapg.it, attaching copies of your travel receipts and a copy of a valid ID document.

Travel Declaration

The Transcript of Records issued by the host university is a prerequisite for proceeding with the validation request for activities completed during your mobility period. To this end, you are required to:

• download and complete the form below
• sign it, convert it to .dft format, and upload it to ProErasmus (Phase C - Function E)
• await the outcome of the evaluation carried out by the Rector’s Erasmus+ Program delegate; if approved, the validated activities will be recorded in your academic transcript

Final validation request form for activities completed during mobility

Each Department appoints for each Degree Programme a faculty member serving as a “mobility tutor”, who is responsible for:

• coordinating activities related to mobility programmes within the relevant Degree Programme
• providing guidance on the educational and training opportunities offered by host institutions
• assisting in the preparation of the academic or training activity plan to be carried out at the host institution

List of mobility tutors

The staff of the Erasmus and International Mobility Service, in collaboration with the Rector's Delegate for Mobility, usually organises:

1. a seminar primarily addressed to first-year students, presenting the international mobility opportunities offered by the Università per Stranieri di Perugia
2. seminars dedicated to the presentation of mobility calls
3. an orientation seminar for students awarded Erasmus mobility placements, providing detailed guidance on all the steps required to correctly complete the application procedures and approve the OLA/Learning Agreement
4. a pre-departure orientation seminar (check), providing all necessary information on how to organise and manage the required procedures and use the relevant documentation for mobility programmes

The dates of the seminars are communicated to students by email.

Online Linguistic Support (OLS) is a tool designed to help Erasmus+ participants improve their proficiency in the language they will use during their studies abroad, enabling them to make the most of this experience.

Participants wishing to enhance their language skills can take online language courses before and during their stay abroad.

Access to the language course includes a wide variety of interactive and tailored activities. Participants can take language courses in any of the languages available through the linguistic support service, with no limit on the number of languages or learning modules.