(SMS - KA131 and KA171 actions)
Students enrolled at the University for Foreigners of Perugia in a first cycle degree, master's degree, or doctoral program may undertake an internship or traineeship at a company, university, research or training center, organization, or institute (excluding European institutions or organizations managing European programs) in one of the countries listed in the Call for Applications, thanks to the Erasmus+ SMT (Student Mobility for Traineeships) action of the Erasmus+ Program, and will receive financial support.
Erasmus+ SMT Mobility: Who, Where, How and When
Access to mobility programmes requires enrolment for the relevant academic year—during which the mobility period will take place—in one of the following study cycles at the Università per Stranieri:
- Bachelor's degree programme
- Master's degree programme
- PhD programme
The traineeship may be carried out within twelve months of obtaining the degree, provided that the application is submitted before the date the degree is awarded.
There are two distinct types of mobility available:
- The Erasmus so-called “Long mobility” has a minimum duration of 2 months (60 days) and a maximum of 12 months (360 days). At the Università per Stranieri di Perugia, this type is open to all eligible categories.
- The Erasmus so-called “Short mobility” has a minimum duration of 5 days and a maximum duration of 30 days. At the Università per Stranieri di Perugia, this type is exclusively reserved for PhD candidates.
The activities you may carry out during your mobility must be strictly related to the learning objectives of your degree programme. Within these limits, and in full compliance with your Learning Agreement, during your Erasmus traineeship mobility you will be able to undertake:
- curricular traineeship
- a voluntary or post-graduation traineeship
Given the importance of carrying out a high-quality international mobility experience aimed at activities at the host institution, during the period abroad you are not permitted, under penalty of cancellation of your mobility and subsequent repayment of the mobility grant, to:
- attend courses or take exams at the Università per Stranieri di Perugia
- graduate at the Università per Stranieri di Perugia
The countries where a mobility period can be carried out are specifically indicated in each Selection Call.It is not possible to carry out mobility in different countries or at alternative destinations.
Currently, for Calls and Notices related to Action KA131, the eligible destination countries are:
- Programme Countries, which include: the Member States of the European Union, the countries of the European Economic Area (Iceland, Liechtenstein, Norway), and candidate countries for EU accession (Turkey, Serbia, and the Republic of North Macedonia).
- Partner Countries, for which a detailed list is available at: https://erasmus-plus.ec.europa.eu/programme-guide/part-a/eligible-countries
The assignment of a mobility placement is generally accompanied by a support grant. The amount of this grant is subject to a large number of variables (including: travel distance, destination country, type of travel, situations involving fewer opportunities), and normally consists of the following components:
- a main contribution from European Union funds
- an additional contribution from European Union funds for students with "fewer opportunities"
- further contributions from the Ministry of University and Research
- further contributions from the Umbria Agency for the Right to University Study
More precise information regarding the amount of each contribution can be found in the mobility selection calls.
As general guidance, you may find it useful to know the following about the main contribution:
- as a rule, the contribution from European Union funds is paid to you—at 80% of the total amount—upon your arrival at your destination, with the balance paid upon your return;
- for "long-term" mobility, the amounts can range:
- for travel, from a minimum of €28.00 to a maximum of €1,735.00
- for living expenses, from a minimum of €500.00 to a maximum of €550.00 per month
The eligible periods for undertaking Erasmus+ SMT mobility are specified in the selection calls/notices.
What steps are required to activate a mobility period?
Selection is required for each type of mobility opportunity. To this end:
- the Università per Stranieri di Perugia annually publishes a Selection Call, inviting interested candidates to submit their applications via the ProErasmus platform by a specified deadline
- a selection committee evaluates the applications and draws up a merit ranking, which is subsequently approved by the Rector through an official act, assigning the requested placements
The first step is to independently identify an institution willing to host you as an intern, which usually involves direct contact via your institutional email address. The type of eligible host institution is specified in the Calls/Selection Notices.
Once you have identified a destination of interest and obtained confirmation that they are willing to host your internship, you must obtain a letter of acceptance; a template for this letter is provided below.
To submit your application to the selected institution, you must first prepare:
- your CV, usually drawn up in the European format (https://europass.europa.eu/it/create-europass-cv);
- a cover letter (https://europass.europa.eu/it/create-europass-cover-letter)
To identify a suitable host institution, you may:
- consult the list of institutions that have previously hosted SMT mobilities (PLEASE NOTE: if you wish to undertake a mobility at any of these destinations, you must first confirm the possibility by contacting the respective contact person directly)
- contact the mobility tutor for your degree programme
- visit websites for internship opportunities abroad, including:
https://www.scambieuropei.info/category/partire/stage
When contacting the host institution, it is your responsibility to verify the working language to be used during the traineeship and to ensure that you meet the minimum required language proficiency.
Before taking part in the selection process, you must have already finalized your study proposal.
To prepare your study proposal, you will need to use the ProErasmus application, which will ask you to provide the following mandatory information in successive steps:
Details of the proposed host organization, specifically:
- legal name
- host country
- legal address
- website
- full name of contact person
- email address and phone number of contact person
Details of the proposed internship/traineeship, including:
- a brief description of the proposed destination
- a description of the planned learning activities during the mobility period
- a description of your reasons for choosing this destination in relation to your academic path
- Knowledge, skills and competences to be acquired during the mobility period
Type of proposed internship/traineeship, choosing from:
- curricular
- voluntary
- postgraduate
the duration of the proposed internship, the period in which it will take place, and the total number of hours of activity
Your study proposal will be reviewed by your mobility tutor, who—in compliance with the deadlines set out in the Call for Applications—may:
- approve it, allowing you to submit the application for that specific destination
- request changes
- reject it with stated reasons, in which case you may submit a new proposal if you wish
You can submit an application for a Call or a Mobility Notice through the ProErasmus platform, which you can access using your institutional university credentials.
Once inside the dedicated ProErasmus area, you can complete your application by finalizing the learning proposal approved by your tutor and authorizing the submission of your application:
- by attaching your Curriculum Vitae
- by attaching the letter of acceptance signed by the proposed host institution
You will receive an email confirming that the process has been successfully completed, indicating the assigned protocol number.
You will then receive a further email once the selection procedure has been completed, to inform you of the outcome of your application.
What should I do after being assigned a mobility placement?
Once you have been awarded a mobility placement, you must ensure that your project is complemented by the completion of a Learning Agreement, which defines the study plan to be undertaken abroad and ensures the recognition of any credits (ECTS) obtained.
To do this, you must:
- download and complete the document entitled "Learning Agreement Before the Mobility" using the template available below
- upload the completed and signed document to ProErasmus (Phase C -> Function C), authorising its submission to your mobility tutor and to the Rector’s Delegate for the Erasmus+ Programme and International Mobility
- wait to receive the outcome of the document assessment via email; if approved, you will be able to sign your approved Learning Agreement proposal and send it to the host institution so that it can be signed by the relevant authorities and then sent back to the Erasmus and International Mobility Office at erasmus@unistrapg.it
If the described procedure is not successfully completed, the mobility placement will be withdrawn.
Once your Learning Agreement has been finalized, you will have access through the ProErasmus application to complete the financial agreement for mobility, which is essential in order to receive your mobility grant.
You will need to:
- access Phase C "Mobility Management" in ProErasmus, and from there go to Function D "financial agreement"
- enter the required information in the guided procedure (type of travel – ordinary or green – and banking details), and submit it to the Erasmus and International Mobility Service
- await email notification confirming the formal validation of the agreement
- download, sign, and re-upload the agreement through the procedure, activating its submission to the University’s legal representative for signature
- await email notification confirming the finalization of your financial agreement
Once your Learning Agreement and financial agreement have been finalized, it is in your best interest to proceed as soon as possible with the following:
- check the health care services available abroad and, where necessary, take out insurance
- review the entry and registration procedures for the host country (e.g., student visa for non-EU citizens)
- search for accommodation (you may use services offered by the host university)
- purchase your travel ticket
How should I manage my mobility period?
At the start of your mobility, you are required to:
- obtain a certificate of commencement of your internship/placement using the template provided below
- send the aforementioned certificate of commencement of your internship/placement by email to erasmus@unistrapg.it
Failure to comply with these procedures will result in the inability to process the advance payment of your mobility grant.
During your mobility period, for each month of your stay, you will be required to maintain a daily attendance log with signatures.
The attendance log:
- must be reviewed and signed by the mobility coordinator at the host institution in the designated section
- may be requested at any time by the Erasmus and International Mobility Office to verify the proper progress of your mobility period
- must be submitted at the end of your mobility period
During your mobility period, you may find it necessary to make changes to your Learning Agreement for various reasons. This is possible, only for the so-called "long" mobility type, exclusively within the first 30 days from the start date of your mobility.
To do so, you must:
- informally contact both your mobility tutor and the contact person at the host institution to ensure that your initiative is appropriate
- download the specific form called "Learning Agreement during the mobility" available below
- complete the form, sign it, scan it, and upload it to ProErasmus using the dedicated function (Phase C - Function C), thereby authorizing its forwarding to your mobility tutor and the Rector’s Delegate for the Erasmus+ and International Mobility Programme
- wait to receive an email with the result of the document evaluation; if approved, you will be able to sign your approved Learning Agreement During the Mobility proposal and send it to the host institution for the appropriate signature and subsequent return to the Erasmus and International Mobility Service at erasmus@unistrapg.it
The extension, which is only available to beneficiaries of so-called “long” mobility, must be requested at least 30 days before the originally planned end date.
To do this, you must:
- informally contact your mobility tutor as well as the contact person at the host institution to ensure that your request is appropriate
- download the paper form called “extension request”
- complete the form, sign it, scan it, and upload it to ProErasmus using the dedicated function (Phase C – Function C), authorizing its submission to your mobility tutor and to the Rector’s Delegate for the Erasmus+ and International Mobility Program
- wait to be informed by email of the outcome of the document review. If successful, you may then sign your approved Learning Agreement During the Mobility proposal and send it to the host institution for signature by the authorized person and resubmission to the Erasmus and International Mobility Office at erasmus@unistrapg.it
At the end of your mobility period, you are required to upload the following documents to the ProErasmus digital platform (Phase C -> Function E):
- the “Learning Agreement After the Mobility” document, which must be signed and preferably stamped by the responsible person at your host institution and must indicate the actual dates of your mobility
- the attendance signature register
- a copy of the Narrative Report “EU SURVEY”, which must be completed within the deadlines specified in the notifications received from the Beneficiary Module platform
The recognition of your mobility period and the payment of any outstanding grant will be suspended until all the above requirements have been fulfilled. Should the required documentation not be submitted within the deadline set by the Administration, the mobility will be cancelled and any funds already received must be returned.
Learning Agreement After the Mobility
PLEASE NOTE: if the selection call provides for reimbursement of travel days, you must send the following form by email to erasmus@unistrapg.it, attaching copies of your travel documents and a copy of your ID.
The “Learning Agreement After the Mobility”issued by the host institution is required in order to submit a request for recognition of activities carried out during the mobility period. For this purpose, you must:
- download, complete and sign the specific recognition request form
- upload the signed recognition request form, converted to .pdf format, to ProErasmus (Phase C - Function E)
- wait for the outcome of the assessment carried out by the Rector’s Delegate for Erasmus+ Mobility, after which—if approved—the recognized activities will be officially recorded in your student transcript
Information and Useful Links
Each Department appoints a faculty member for each Degree Programme as a “mobility tutor”, who is responsible for:
- coordinating activities related to mobility programmes within the relevant Degree Programme
- providing guidance on the academic and training opportunities offered by host institutions
- assisting in the preparation of the academic or training activity plan to be undertaken at the host institution
The staff of the Erasmus and International Mobility Service, in collaboration with the Rector's Delegate for Mobility, normally organizes:
- seminars dedicated to presenting mobility calls
- an orientation seminar for students awarded Erasmus mobility placements, during which all the necessary steps for correctly completing the application procedures are explained
- upon request, a pre-departure orientation meeting (check), during which all the steps for organizing and correctly managing the procedures related to mobility and the use of the required forms are explained
The dates of the seminars are communicated to students by email.
Online Linguistic Support (OLS) is a tool designed to help participants in the Erasmus+ programme improve their proficiency in the language they will use while studying abroad, in order to make the most of their experience.
Participants who wish to enhance their language skills can take online language courses before and during their period abroad.
Access to the language course includes a wide variety of interactive and tailored activities. Participants may take language courses in any of the languages offered on the Online Linguistic Support platform, with no restrictions on the number of languages or learning units.